Volunteer Course Officials
Who can be a Course Official?
Volunteer Course Officials can be teachers, parents or other responsible adults. It is advisable that you do not volunteer on the same course you are a Team Manager on. Volunteers can undertake course official positions on more than one course.
Course Officials Guidelines and Briefing
It is advisable that all volunteers read the Course Official Guidelines.
Interschools endeavours to publish the Volunteer Course Officials Roster at the same time as the Race Schedule for the Championships. Interschools will allocate the volunteers to the roster as best as they can as indicated in the online entry system.
Volunteer Course Officials Lift Tickets
Volunteers are entitled to a free of charge lift ticket on the day they are volunteering. This lift ticket can only be used by the Course Official if they do not already have a lift pass or season pass.
Course official lift tickets can be collected at the Race Office at the hosting resorts.
All volunteer course officials must complete an Online Volunteer Waiver
How long do I Volunteer for?
Volunteers are required to be on course 10 minutes before the course inspection time until all competitors on the course have finished their race. It is difficult to estimate how long a course takes to complete as it is determined by the number of competitors on the course, snow conditions, etc but it can take anywhere between 1.5 to 3 hours.
What happens on the day if I cannot Volunteer?
In the event that you cannot fulfill your volunteer course official’s position your school must provide a replacement for you to fulfill your role. Failure to do so may result in a fine and sanctions on the school.
Please be prepared for all weather conditions when you are volunteering on our courses and make sure you have clothing options for all conditions!
Gate keepers can be the most exposed to the elements and will be standing or sitting down for the duration of the course. You will be required to write notes in this position so please bring either inner gloves or similar that you can write with.
What Happens if I can no longer Volunteer?
In the event that you cannot fulfill your volunteer course official’s position please make an attempt to replace yourself with another person from your school. If you find a replacement, please make sure that they are either aware of what duties they are fulfilling as course official or that they have read the course official guidelines. If you are not able to find a replacement for yourself, please let Interschools know as soon as possible.
How long do I Volunteer for?
Volunteers are required to be on course 10 minutes before the course inspection time until all competitors on the course have finished their race. It is difficult to estimate how long a course takes to complete as it is determined by the number of competitors on the course, snow conditions, etc but it can take anywhere between 2 to 4 hours.
Do I need to ski/snowboard to be able to volunteer?
Yes. Most volunteer roles require you to ski or snowboard to the course and most volunteers need to meet at the top of the course.
The biggest tip is to be prepared for all weather conditions. Make sure you have clothing options for all conditions – sunscreen, hat, sunglasses, spare gloves, and extra clothing for those rainy days! A poncho is your best friend on a “wet snow” day!
Gatekeepers can be the most exposed to the elements and will be standing or sitting down for the duration of the course. You will be required to write notes in this position so please bring either inner gloves or similar that you can write with. Bring a square of cardboard to stand on, as this will keep your feet dry!
Bring a backpack so that you can put the items in that you receive at the Race Office to perform your role.
Please leave the video recording to another person as you wont be able to film, take photos and perform your volunteer role.
Have fun! You will meet some great people volunteering and gatekeepers get to watch the participants on the course from the best position!
Volunteer Course Officials Lift Ticket Collection
Volunteers are entitled to a free of charge lift ticket on the day they are volunteering. The Course Official can only recieve this lift ticket if they do not already have a lift pass or season pass.
Lift tickets are collected directly at the Interschools Race Office at the resort.
- Thredbo – The Race Office is located outside the ticket office at the Valley Terminal.
Volunteer Check In
Volunteer Course Officials must check into the Interschools Race Office at the resort at least 30 minutes prior to the course inspection time. Volunteers are required at the top of each course 10 minutes prior to the stated course inspection time.
When you check in you will be given a folder, official’s vest and an option to take a bottle of water and snack pack. Please bring a backpack to put these in. After you have finished your volunteer duties on course you will need to make sure that the folder and vest is returned to the Interschools race office.
You will be advised on where you need to go once you have reached your course and who you need to check in with. Start Marshall’s report to the Start Referee at the top of the course. Gatekeepers check in with the Chief of Gates at the top of the course. The Chief of Gates will allocate you the gates you will be judging and show you where you need to be positioned on the course. Finish Assistants can proceed to the finish area and check in with the Finish Referee.
If you have any questions on how to perform your role, the referee you check in with at your course will be able to answer them for you.